Administrative Assistant – Belgium

Are you an administrative talent with commercial flair?

Are you a precise and structured administrative all-rounder? Microtron, a leader in industrial computer hardware for sectors such as machine building, automation, defense, and medical applications, is looking for an Administrative Assistant to support our team in Mechelen with flawless administration, order flow, and internal coordination.

Your impact

You ensure that our administration, orders, and internal communication run smoothly. Thanks to your attention to detail and proactive approach, colleagues and customers can rely on you.

Your responsibilities

• Order & Quote Administration: creation, processing, and follow-up of quotes and orders.
• ERP & Stock Management: registrations in the ERP system, monitoring deliveries, backorders, and inventory.
• RMA Management: follow-up on repairs with the tech team, suppliers, and customers.
• Mailbox Management: triage and handling of the info and sales mailbox; forwarding to the right colleagues.
• Supplier Follow-up: requesting prices and delivery times; processing administrative confirmations and order confirmations.
• Document Management: keeping customer and product data, price lists, and order files up to date.
• First Point of Contact (non-commercial): answering basic customer questions via phone and email and correctly referring them.

Who are we looking for?

• Diploma: bachelor’s degree or equivalent through experience.
• Experience: min. 2 years in an administrative role; experience in a technical B2B environment is a plus.
• Skills: precise, structured, customer-oriented, and discreet with data.
• Languages: fluent in Dutch, French, and English; German is a plus.
• Tools: MS Office (Excel, Outlook), DAVE
• Workplace: you work from Mechelen. Remote work is negotiable.

What can you expect from us?

• Permanent contract of indefinite duration.
• Market-conform salary with extra-legal benefits (meal vouchers, hospitalization insurance, etc.).
• Family-oriented, stable environment with short lines and an open culture.
• Opportunities for training & growth towards specialization (ERP, logistics, finance support).
• Close-knit, experienced team with respect for work-life balance.
• Autonomous role with clear responsibilities and impact.

About Microtron

We specialize in industrial and embedded computer systems, panel PCs, displays, and mobile solutions for demanding environments. We serve sectors such as automation, security, transport, defense, and healthcare.

Ready for your next step?

Apply today and become the administrative backbone of our operation. Send your CV and motivation to hewad@microtron.eu